Monarch Butterfly Festival
Saturday, April 18, 2026
10 am to 4 pm
VENDOR GUIDELINES
Applications will be sent to vendors who have sent photos of products and display to This email address is being protected from spambots. You need JavaScript enabled to view it. for approval. All applications and payments are to be entered online via our Monarch Butterfly Festival application. DON’T BE SCAMMED BY NOTICES ON SOCIAL MEDIA.
The Monarch Butterfly Festival will run from 10 am to 4 pm on Saturday, April 18, 2026. This event is Rain or Shine. No vendor will be allowed to depart early.
The Dade City Garden Club and the City of Dade City reserve the right to accept or reject any vendor applications they deem unsuitable for the event.
Sales of Tropical Milkweed (Asclepias curassavica) or bottled water will not be allowed at the Festival.
The Dade City Garden Club and the City of Dade City reserve the right to control the look and visual impact of the Monarch Butterfly Festival site. Vendors are responsible for creating a professional and visually attractive booth. The festival committee reserves the right to request improvements in the display if necessary or relocating booths. A Butterfly/Garden theme used for decorations or carried in products is encouraged.
The Dade City Garden Club and the City of Dade City reserve the right to place a vendor in the area they deem most appropriate.
Vendors must supply all displays, props, tables, chairs, tents, etc. All extra merchandise shall be stored and kept clear of public areas.
Each Vendor display must consist of one 10’x10’ fire-retardant tent and a professional sign or banner showing the business name. Tables should be covered.
All booth display items must be contained within the 12’x12’ space. If any vendor expands past their designated area, they will be charged for an additional booth space.
Vendors shall be prepared for any type of weather as there is no alternative rain date for this event.
Vendors are responsible for their personal property.
All vendors selling food must have the proper license and permits in compliance with local fire and health codes.
Vendors are responsible for all monies collected and reporting sales tax (Pasco County sales tax 7%)
Vendors may not solicit outside of their space. Doing so may result in the termination of your participation in this event (including future dates).
Vendors, vendor booths and representatives consent to be photographed and/or video recorded for use in advertising of the event. All images taken will become the property of the Dade City Garden Club.
If your contact information changes after you submit your application, please email us at
Parking/Setup/Breakdown details and instructions will be emailed to all vendors approximately one week prior to the scheduled event.
Vendors must keep their spots clean. Vendors are responsible for leaving their space at the end of the festival clean and free of debris.
The Dade City Garden Club incorporates environmental stewardship in its Conservation Pledge and Mission Statement. We ask that you help us fulfill these commitments by joining us in observing the following guidelines.
- Eliminate single-use plastics and use only biodegradable, compostable materials. (Do not bring any plastic cups, plates or cutlery on site.)
- Organize waste management and use your own or onsite recycling. (We will have recycling bins available throughout the park).
- Bottled water will not be allowed to be sold at the event. The garden club will be offering water in compostable cups.
- We ask that you use Mobile Apps / Digital Tools to reduce paper usage and incorporate minimal paper handouts.
